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from Starbucks on Cambie & 39th || Jeanne || complete || "Thank you" prizes for student volunteers (6 Langara T-shirts) || Jeanne || completed || (Starbucks- 7 presenters, 1 for PR, 1 for main organizer) || Jeanne || completed ||
 * ** JANUARY ** || ** NAME ** || ** PROGRESS ** ||
 * Finalize tour info on SFIAB || Albert || complete ||
 * Invite judges through SFIAB || Bianca || in progress – 60 registered, need another 30 ||
 * Request expected number of entries from SC Dept Heads & Elementary Principals ||  || not started ||
 * Sent VIP invitations to Trustees, Superintendant, Associate Superintendants, Administrators, City Council, & GVRSF committee ||  || not started ||
 * Order ~120 medals & ribbons from Imperial Trophies – model: ms32000 in Awards for Distinction 2009 catalogue, p.40 & black ribbons – need ≥100 medals for free engraving || Bianca || in progress ||
 * ** FEBRUARY ** ||  ||   ||
 * Send registration confirmation & info to judges: overview, school location, schedule, judging guidelines, & dinner – request dietary requirements/restrictions || Albert || not started ||
 * Order food & beverages for judges & volunteers: ||  ||   ||
 * # coffee & hot water from Starbucks (5 gallons of coffee with cups, sugar, milk)
 * # pizza, appetizers, & special orders from Chartwells Food Services || Helen ||  ||
 * # order water & ice from ??? ||  ||   ||
 * Request teacher supervision || Albert || completed ||
 * Request 6 Service Club students for poster, signs, setup, activities, & cleanup ||  ||   ||
 * Purchase name tags, masking tape, & star/colored stickers ||  ||   ||
 * Purchase prizes for door (4 Langara T-shirts), viral video prizes (4 movie tickets, 4 burger coupons)
 * Purchase fruit & vegetable trays, juice, & snacks from Costco ||  ||   ||
 * Store fruit & vegetable trays & juice in staffroom fridge ||  ||   ||
 * Revise budget || Albert || in progress ||
 * ** 2 weeks before: ** ||  ||   ||
 * Confirm number of participants, judges, presenters, teachers, & students to arrange food & dietary requirements/limitations ||  ||   ||
 * ** 1 week before: ** ||  ||   ||
 * Complete project registrations after registration deadline – participant confirmation sent automatically via SFIAB ||  ||   ||
 * Send registration confirmation to teachers – wait for response re: late/missing registrations ||  ||   ||
 * Update PowerPt Awards Presentation w/ participating schools ||  ||   ||
 * Assign tours to participants using SFIAB & label on map ||  ||   ||
 * Assign projects to judges using SFIAB, then send project assignment & summaries to judges ||  ||   ||
 * Copy Judge Tally, schedule, & maps for participants & judges ||  ||   ||
 * Send info to participants: Schedule, Safety Checklist, Presentation Tips, & Judge Tally ||  ||   ||
 * Media Consent Form for Viral Video with Instructions- and photocopy || Jeanne || completed and sent to Deborah ||
 * ** 2-3 days before: ** ||  ||   ||
 * Confirm order & delivery time (15 minutes before dinner) w/ Chartwells Food Services ||  ||   ||
 * Purchase gift cards after confirming number of presenters
 * Print reports: projects sorted by number, school, project name, student name, & electricity || Albert ||  ||
 * Print name tags & project signs for participants – remove projects requiring electricity at place at end || Albert ||  ||
 * Print name tags for judges, presenters, & teachers || Albert ||  ||
 * Print sign in, schedule, school map, & project map for judges ||  ||   ||
 * Print table row signs w/ project numbers || Albert ||  ||
 * Obtain 6 extension cords & 3 power bars for projects requiring electricity || Ernie ||  ||
 * Charge radios || Albert ||  ||
 * Get 2 Windows-based laptops. Check to ensure they are working and have Powerpoint ||  ||   ||
 * ** 1 day before: ** ||  ||   ||
 * Assemble & sort materials for each location into boxes: ||  ||   ||
 * gym: name tags, clothes pins, masking tape, participant project lists & signs, schedule/map, Judge Tally, safety & Students’ Choice award stickers, direction signs, radios w/ charger & spare batteries, & extension cords/power bars ||  ||   ||
 * judges meeting room: Rm.265 sign, name tags, Judge Tally (some), judge sign-in & assignments, project map & summaries, schedule/map, & judging stickers ||  ||   ||
 * presenters rooms: room signs, name tags, participant list, schedule/map, requested equipment, & gifts ||  ||   ||
 * dining room: signs, plates, cutlery, napkins, & snacks ||  ||   ||
 * auditorium: USB drive/ PowerPt Awards Presentation, medals, & prizes ||  ||   ||
 * Bring hot water urn || Ernie ||  ||
 * Bring tea || Jeanne ||  ||
 * ** Day of: ** See next page ||  ||   ||
 * ** 1-3 days after: ** ||  ||   ||
 * Send thank you to judges, presenters, & teachers ||  ||   ||
 * Submit PA announcement to thank Service, AV, & Film Clubs, teachers, & administration for assistance & support ||  ||   ||
 * Request feedback from participants & teachers ||  ||   ||
 * Send follow-up email to champions for GVRSF registration ||  ||   ||
 * Verify registrations for GVRSF completed ||  ||   ||
 * Submit receipts to school accountant for reimbursement ||  ||   ||
 * Arrange payment of invoices & honorariums to presenters ||  ||   ||
 * Review budget & compare to actual – advise Val Overgaard of funds remaining/required ||  ||   ||
 * Sort & store extra materials into labeled boxes for next year ||  ||   ||
 * Organize debriefing w/ VDSF committee ||  ||   ||
 * ** APRIL ** ||  ||   ||
 * Attend GVRSF ||  ||   ||
 * Compile feedback from students, parents, teachers, judges, & presenters ||  ||   ||
 * Debrief w/ VDSF committee ||  ||   ||


 * ** TASK ** || ** DESCRIPTION ** || ** TEACHER/STUDENT ** ||
 * Setup Supervisor || Direct set up ||  ||
 * Chief Judge ||  || Bianca / Ernie ||
 * MC ||  || Harry ||
 * Safety Officer ||  || Jeanne/ Gail ||
 * Awards – JR in lg lecture hall ||  ||   ||
 * Awards – INT&SR in sm lecture hall ||  || Ernie...Bianca, will you tag team with me again? ||
 * Group Supervisors || Escort & supervise group of participants at each activity || #
 * Student Helpers || Assist with setup, cleanup, support, & security || # Kenzo V. (Ideal grad)
 * 1) Timofey Z. (Ideal grad)
 * Student Helpers || Assist with setup, cleanup, support, & security || # Kenzo V. (Ideal grad)
 * 1) Timofey Z. (Ideal grad)
 * Student Helpers || Assist with setup, cleanup, support, & security || # Kenzo V. (Ideal grad)
 * 1) Timofey Z. (Ideal grad)
 * Student Helpers || Assist with setup, cleanup, support, & security || # Kenzo V. (Ideal grad)
 * 1) Timofey Z. (Ideal grad)
 * Student Helpers || Assist with setup, cleanup, support, & security || # Kenzo V. (Ideal grad)
 * 1) Timofey Z. (Ideal grad)
 * Student Helpers || Assist with setup, cleanup, support, & security || # Kenzo V. (Ideal grad)
 * 1) Timofey Z. (Ideal grad)
 * 1) Timofey Z. (Ideal grad)